How to teach "Filling in forms" in Form One


Welcome to UNIT 22.2

PREVIOUSLY: In Unit 22.1, we discussed about the various ways of teaching the sub topic "Writing notes from written texts"  in Form One.
IN THIS UNIT 22.2, we will cover the sub topic “Filling in Forms” in Form One.
TOPIC’S INFORMATION
Main Topic: WRITING A VARIETY OF TEXTS
Sub Topic: Filling in forms
Periods per sub topic: 6
Class: Form One
DESCRIPTION OF THE SUB TOPIC
We fill various forms from Clinic forms, joining instructions, to various job-seeking forms. This is a proof that, filling in forms is the necessary skill for any student and any person who wish to work professionally in this world.
SPECIFIC OBJECTIVE OF THE LESSON
In this sub topic/lesson, the student should be able to fill in varieties of forms. 
A. TEACHER’S PREPARATION STAGE
This stage is about the preparation of the teacher before undertaking the lessons of the particular sub topic. These are all activities, procedures, materials, teaching aids, and games prepared by the teacher for teaching a sub topic:
  1. Putting heads together: Introducing the topic/lesson properly. Organising how students will be able to get to know what is the topic/lesson about. It is where teacher makes sure that students are going to be in his/her train. It includes brainstorming and familiarisation of the topic/lesson with the students.
This makes students stay together with the teacher. It is at this stage students can understand what is going to be discussed in the particular topic.
In this sub topic/lesson; the teacher will guide students to brainstorm on the reasons why people fill in forms and the necessary information required when filling in forms. For example, the common reasons for filling in forms are:
·         To get the certain services
·         To get certain permission
·         To get jobs.
·         To keep important records
·         To increase productivity
The necessary information needed to fill forms depends on the requirements of particular forms. For example, Joining Instructions Forms need several information like student's primary school records, parent's or guardian's records, as well as hospital records. However, most forms require personal records, family records and education records.
The teacher also has to use or apply various materials and aids to brainstorm with students on this particular topic.
  1. Preparation of Materials. A teacher has to decide on the teaching/learning materials he/she is going to use.
In this sub topic/lesson, a teacher will have to prepare a variety of forms such as bank forms, joining instructions forms, immigration forms, hospital forms, school admission forms, and other forms. The teacher can photocopy various forms including those forms from newspapers. There should any type of forms in which students can fill in their personal information, family information, and education background. If they are not available in various sources, the teacher has to create his/her own forms, photocopy them and supply them to students. What is needed here is the real practice of filling in forms for students.
  1. Target Practice. Show them/Guide them to the practice of the functions of the sub topic. A teacher has to show or guide students to the target practice of the grammatical functions of the sub topic.
In this sub topic/lesson, teacher will guide students to discuss and understand the terms and expressions used in various forms. The students should know the meanings of these terms and the information they need. The students should also be guided by the teacher to practice how to fill in forms by using right expressions:
Fill in,
Full name,
First name,
Middle name/other names,
Surname/Last name,
Nationality,
Sex,
Gender
These are important terms and expressions used in various forms and students should understand their meanings and which information is required for each particular term/expression.
  1. Context-Based Practice. A teacher leads students to the discussion on how the target grammatical functions practised earlier can be applied or integrated into the contexts and situations. The students are guided by the teacher to apply the learnt skills in relevant contexts and situations like school and library.
In this sub topic/lesson, the teacher will guide his/her students to practice filling in forms in the contexts like bank, hospital, school and other situations. The teacher will bring various forms to students and guide them how to fill in. It's important to have students fill in these forms for themselves.
  1. Vocabulary Building Practice. At this time, teacher discusses with the students on the vocabularies and phrases to apply in the already mentioned contexts and situations.
In this sub topic/lesson, the most commonly applied vocabularies are: admission forms, hospital forms, bank forms.
  1. TEACHING AND LEARNING PROCEDURES, ACTIVITIES AND GAMES
Guide the students to the full sub topic/lesson procedures, activities and games for better understanding of the sub topic by following these activities:
ACTIVITY ONE: Brainstorming. The teacher has to brainstorm with the students on the sub topic/lesson's aspects through oral questions with answers, pair works, and group discussions of all important concepts to get students on track.
In this activity, the teacher brainstorms with students on the key concepts and key terms on how to fill in forms. The teacher also introduces students to the meaning of 'form', the reasons for filling in forms, and the kind of information included in various forms.
By definition, a form is an official document with questions on it. It has spaces where you can fill in your personal details or work details. Some types of form are school admission forms, hospital forms, and bank forms.
After defining the term 'Form', the teacher has to introduce students to the reasons why people fill in forms and what information they need to include in these particular forms (See 'Putting Heads Together' section above).
ACTIVITY TWO: Teacher's Demonstration. Teacher applies his/models or examples so as to bring the topic/lesson and the students into the real or common sense of the topic/lesson.
In this activity, the teacher has to initially show students any of the official forms. The teacher has to show any of the official form as a sample. He/she should show them its purposes and how to fills it. Later, students will have to fill in forms independently after explanation from the teacher.
The teacher has to demonstrate to students how to fill in the forms (by using his/her model filled forms)
SAMPLE OF A FORM:
(A simple form to be filled by a teacher as an example)
FULL NAME: JACKSON MAGANGA
ADDRESS: P.O.BOX 133, MPANDA.
MARITAL STATUS: MARRIED.
OCCUPATION: TEACHER
These few details given by the teacher will serve as a good example for the students to use it when they fill in their own forms in this lesson.
ACTIVITY THREE: Students' Demonstration 1. Showing students how models like that of a teacher can be applied by them. Here students need to be guided on how to use given expressions, structures, vocabulary, and phrases or similar ones.
In this activity, the teacher will guide students to practically fill in forms independently.
In pairs students have to discuss what the forms need and fill in the required information in the given forms. In their pairs, they also have to discuss the filled in forms to see if the information they have just given is correct.
As they discuss, fill in forms, and check the information they have given, the teacher have to pass around to see if they are correctly filling in forms.
Ask students to imagine they are on a school trip. They are visiting a certain national park but they need to fill in forms independently before they are allowed by the workers. Give the students the copies of a form and ask them to fill in their details and information about them as students.
THE FORM
Surname: ……………………………………..
Middle Name:………………………………..
Sex:…………………………………………..
Date of Birth:………………………………..
Place of Birth:……………………………….
Nationality:………………………………….
Other physical marks:………………………
Height:………………………………………
Weight:………………………………………
Address:…………………………………….
Occupation:…………………………………

Father’s Name:………………………………
Father’s Date of Birth:……………………….
Father’s Place of Birth:………………………
Father’s Occupation:…………………………
Father’s Place of Work:………………………
Village/Street:…………………………………
Town/City:……………………………………
Country:………………………………………

Mother’s Name:……………………………..
Mother’s Date of Birth:………………………
Mother’s Place of Birth:……………………..
Mother’s Occupation:………………………..
Mother’s Place of Work:…………………….
Village/Street:…………………………………
Town/City:…………………………………….
Country:……………………………………….

Signature:……………………………………..
Date: ………………………………………….
ACTIVITY FOUR: Students' Demonstration 2. Taking/leading students to the real situations or contexts where they can apply what they have mastered. Here speaking, reading or writing activities are involved.
In this activity, the students to fill in forms practically under the guidance of the teacher. This is another practice of filling in forms for students. At this stage, the teacher should prepare another official form for students to discuss and fill in the required information. It's good if this form is a strictly school form in which students can give their information related to their school.
Activity Five: Winding up the topic/lesson. Here teachers summarise the topic/lesson by emphasizing the importance of the sub topic/lesson and suggesting other related aspects of the sub topic/lesson.
Additional Activity: As a teacher, what other activity can be applied in this sub topic/lesson? You can always drop your alternative activity or activities to this article so as to improve teaching and learning of ‘O’ Level English Blog! (OLE).
REFLECTION
Our life is made successful with writing. We can't say other language skills are not important. No, but they are perfected by writing just as writing is perfected by other language skills.
Ask students how they answer the questions when they are interrogated by the doctor. Ask them how they register when they are filling in joining instructions. Therefore, there are various situations when everyone will be needed to fill in certain official forms. Forms are very important because they are used to record and keep our important information that can be useful in the future. For example, when you fill in a form and you are asked to write your telephone number, it means that the people responsible with that form can call you when there is a need to.
ASSESSMENT
A teacher should design an evaluation for students by using appropriate assessment tools like oral questions or assignments so that to see if the student is able to fill in forms.
ASSESSMENTS
Assessment #01: Group work
Guide students to form groups. Provide one filled form for each group. Then each group should discuss the information obtained in their particular form and present what they have found. A teacher may provide some guiding questions.
Assessment #02: Pair works
Guide students to form pairs. Provide each pair with empty form. Then each pair should discuss and fill in the information required in their particular form and present what they have filled in. A teacher may provide some guiding questions.
Assessment #03: Individual work
Independently, each student should be given the empty form to fill because he/she has just mastered how to fill in forms through various group and pair activities.

Note: You can give students more individual works, pair works, and group works to facilitate their interaction and understanding of the sub topic or lesson. As English language teacher you have to give students more works to do. Because language is meant to be largely spoken and written, the teacher should rely on written exercises and notes. Instead students have to learn English language by vigorously exercising individually, in pairs, and in groups.
SUMMARY/CONCLUSION
Filling in forms also involves writing and it is therefore another productive skill. After learning all four language skills during teaching and learning processes, finally the students will have to sit down and write. At this stage, students write by filling in forms. This highlights that writing is the necessary skill if a student really wants to excel not only in the final examinations but also in his/her future career when he/she will be required to fill in various official forms. A teacher should emphasize this skill just he/she emphasize other language skills.

NOTE: These stages explained above are not necessarily covered in a single lesson of single or double period. Remember that this is the guide for teaching the whole sub topic which has periods ranging from 6 to 20. So, the teacher's task is to divide these stages according to the total number of periods for a particular sub topic.
           
WHAT IS YOUR OPINION?
This article is about how to study and teach "Filling in forms" in Form One. As a student or teacher, what is your opinion on how to study and teach this sub topic/lesson?
Your opinion is worth and I believe that it can make these materials better for our own consumption.
You are Welcome!


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